Free Email Signature Generator
Enter your name, title, company, phone number and social links, pick a template and colour, then click Copy signature and paste it into Gmail, Outlook or Apple Mail. The signature is built from tables and web-safe fonts, so it looks right in mobile email apps too.
Style
Template
The With photo template needs a photo link. Until then it looks like Classic.
Photo shape
Accent colour
Preview
Example. Fill in your details to replace it.
Jane Cooper Head of Sales | Acme Inc. Mobile: +1 415 555 0199 Email: [email protected] Web: acme.com Address: 500 Market St, San Francisco, CA |
How to use it
- Fill in your details. Empty fields are left out of the signature.
- Choose the With photo, Classic or Compact template, an accent colour and a font. The preview updates as you go.
- Click Copy signature, open your email app’s signature settings, paste it and save.
Adding the signature to your email app
Gmail (desktop)
Click the gear icon → See all settings → General → Signature → Create new, give it a name and paste the signature (Ctrl + V) → scroll down and click Save Changes.
Outlook on the web and new Outlook
Settings (gear) → Account → Signatures → New signature, give it a name, paste the signature → Save. Choose it as the default for new messages and replies.
Classic Outlook for Windows
File → Options → Mail → Signatures → New, name it, paste into Edit signature → OK. If the photo does not show, insert it with the Picture button in the editor.
Apple Mail on Mac
Mail → Settings → Signatures → click +, untick "Always match my default message font", then paste the signature on the right.
iPhone Mail
Open this page on your iPhone, tap Copy signature, then go to Settings → Apps → Mail → Signature and paste. If iOS strips the formatting, shake the phone and choose Undo to keep it.
Tips for a professional email signature
- Keep it short: name, title, company, one phone number and a website are enough.
- Your photo or logo must be a public image link and small (under 100 KB). Recipients cannot see images stored on your computer.
- Write phone numbers in international format (+1 415 555 0134) if you email people abroad, so they can tap to call.
- Use the same template and colours across your team so every outgoing email looks consistent.
Need a handwritten signature for documents? Use the signature maker. Photo too large? Shrink it with the image compressor before uploading it.
Frequently asked questions
Why does my photo not show in Gmail?
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Gmail only shows images from a public link. Use an image hosted on your website or another service that allows public viewing, starting with https. Files on your computer and regular Google Drive links do not work.
Will the signature look right on phones?
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Yes. It uses tables and fonts every device has, such as Arial, Verdana and Georgia, so it displays correctly in Gmail, Outlook and Apple Mail on phones. Phone numbers and email addresses are tappable.
Is the information I enter saved?
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No. The signature is created in your browser and the page does not store what you type. Copy it or download the .html file before you close the page.
What is the .html file for?
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It holds your signature for classic Outlook, Thunderbird or email marketing tools that accept HTML code. For Gmail and Outlook on the web, just click Copy signature and paste.
Is this email signature generator free?
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Yes. There is no sign-up, no watermark and no branding added to your signature.